seven venues

Special Events

Info & Rates

RENTAL APPLICATION
All first time prospective clients are to complete a rental application. Upon return of the completed rental application, Cultural Facilities Management will review the application and in their sole determination make a decision on the event requested, based on a thorough review of the information provided.
Submittal of a rental application does not guarantee that the event will be booked.

CONTRACT EXECUTION
All dates for rental are considered to be tentative until a contract has been fully executed and a deposit check is received.
A copy of the contract will be sent prior to the event. It must be signed and returned (an executed copy will be returned for the Lessee’s files), with deposit and certificate of insurance within 10 days of the mailing date.

FINANCIAL SETTLEMENT
At the conclusion of the event, the Lessee will be responsible for settling all outstanding facility expenses. 
In the settlement, the Lessee will be presented with available documented facility expenses to include, but not be limited to: rental balance, ticketing expenses, labor expenses, equipment rental, taxes, and catering expenses.  Any question regarding financial settlement should be submitted to the Director of Civic Facilities.

RENTAL RATES
Rental period: 7:30 A.M. - 12:00 Midnight
Ticketed Events:  Nine (9) percent of the gross receipts, excluding city admission tax but not less than Two Thousand Five Hundred dollars ($2,500.00) per event.
Non-Ticketed Events:  Two Thousand Five Hundred dollars ($2,500.00) per day.
Overtime Rates:  For use of the facility beyond the contracted period is Five Hundred dollars ($500) per hour.
Clean-up Fee:  Rehearsal $100,  Performance $350

GENERAL NOTES:  If the lessee has more than one ticketed performance with a change of audience, in the same day, the rental for each additional performance shall be at the standard rate.
The rate for moving-in, moving-out, set-up or rehearsals will be at fifty (50) percent of the established rate provided such use immediately precedes or follows an event leased at the established rental rate, the public is not admitted, there is no profit motive and the facility is available.

All rental rates are based one a "four wall" policy.  The basic rental fee includes only normal janitorial services before the event and normal overhead illumination with heat an/or air-conditioning.  Additional costs, including a labor charge for greater than normal clean-up and/or set-up are at the LESSEE's expense.

General Information:

Hours of Facility Use will be agreed to during the booking process and specified on your contract. The Director of Civic Facilities must authorize any change in time outside these hours.
One person from your organization authorized to make the arrangements should give event requirements to the Civic Facilities Event Coordinator. This ensures the best mutual understanding of your requests and our ability to meet them. Please see the event checklist for details on information you need to provide to Civic Facilities.

Event Changes are to be provided no less than 15 days prior to the first day of the event. Requests for revisions or additions made less then 15 days out will be accommodated if possible.
Shipments of Materials will only be accepted during your licensed hours of use and at a time that someone authorized by you to receive them is in the facility. We have not storage space available and assume no responsibility for shipments.

Vehicular Access to the loading dock is limited for the safety of our guests. Please discuss with your Event Coordinator your needs and arrangements will be made for necessary load/unload or parking permits where policy allows.

Affixing posters or anything else to painted or finished wood surfaces or windows by means of tape, tacks, staples, nails, mastic or anything that would mark the surface is prohibited. Costs for cleaning or repairing surfaces so defaced will be charged to you.

Signs may be displayed only as approved by Civic Facilities. Placing signs on the outside of any building, structure or pole requires the Director of Civic Facilities permission.
Banners tied to columns, railings, the light ring or any part of a building or structure must be pre-approved. Civic Facilities stage personnel may be required to hand these at an additional charge.

Ticketmaster must handle all ticketing for events in Civic Facilities. Contact the Box Office Manager for more information 757-664-6464.

For other information regarding events at Civic Facilities contact 757-664-6464.