seven venues

Attucks Theatre Rental Information

Thank you for your interest in renting Attucks Theatre.  The following information is a guideline of expenses you will incur during the use of this facility. Other expenses may apply depending on the needs of the event.

GENERAL INFORMATION: 

RENTAL RATES:  $800 (rental price includes 8 hour rental period, Facility Manager, Security, and Clean-up) Please note that additional charges may be incurred if event goes past 8 hour rental period.  Rental does not include catering, rental of dance floor, tables, chairs, or staffing (i.e. bartenders)

CAPACITY: The Lower Banquet Room in the Attucks can host receptions up to 190 and seated banquets up to 80 people.  For larger celebrations the Upper Banquet Room can accommodate receptions up to 400 for a cocktail hour and seated banquets up to 150.

CATERING:  We have a well established list of approved caterers from which to choose from.  We highly recommend these caterers and ask that you choose one of them to cater your event.  (see attached) Should you choose not to use someone from this catering list there is a $750.00 catering buyout.  The caterer of your choosing will also be responsible for submitting a $250.00 kitchen use facility fee.

CLEAN UP: Standard clean up included

CONTRACTS:   All dates for rental are considered to be tentative until a Department of Cultural Facilities, Arts and Entertainment contract has been fully executed and a deposit check is received. A copy of the contract will be sent prior to the event. It must be signed and returned (an executed copy will be returned for the Lessee’s files), with deposit and certificate of insurance within 14 days of the mailing date.

DEPOSITS:  Deposits are non-refundable and due within 14 days of the contract mailing date. 50% of the rental fee is due at the time of contract and the remaining 50% balance is due 14 days prior to the date of your event or we can invoice for the remaining balance upon completion of your event.

INSURANCE:  The Lessee hereby waives any claim against and promised to defend, indemnify, save and hold harmless, The City of Norfolk, its Officers, Employees, Agents and Representatives from and against any liability or loss, of any nature whatsoever, arising out of or relating to Lessee in connection with the lease of facilities under this Agreement; including without limiting the generality of any of the foregoing, any act of omission of Lessee, its agents, servants, employees, patrons or invitees.

Lessee shall, at all times during the term of this Agreement, carry comprehensive public liability insurance with a company authorized to do business in the Commonwealth of Virginia, in the amount of not less than:

Three Million and 00/100($3,000,000.00) Dollars for any one occurrence, and property damage insurance in the amount of not less than One Million and 00/100 ($1,000,000.00) Dollars.

Written evidence of such insurance must be furnished by delivering a policy endorsement or a certificate of insurance to the Department of Cultural Facilities, not less than thirty (30) days prior to the event.

Such policy or certificate shall clearly state and show that said liability and property damage insurance is primary over any other existing coverage, and that The City of Norfolk, its Officers, Employees, Agents and Representatives are all additional named insured under said liability and property damage insurance.

Such policy shall contain a rider requiring thirty (30) days written notice to the Department of Cultural Facilities prior to cancellation or material alteration of the policy for any reason whatsoever. In the event written evidence of said insurance is not furnished pursuant to the requirements set forth above, this shall operate as a cancellation by Lessee.

CANCELLATION: You may cancel at anytime, however, the deposit is non-refundable and the remaining balance is due two weeks prior to the event and is also non-refundable once paid.

PARKING:   A common mistake made by clients is the assumption that parking is part of the building’s rental.  This is not the case for the Attucks Theatre.  Parking is handled by the Department of Parking. Your guests will be charged $5 per car.  You have a couple options of buying a determined number of spaces outright, or having an attendant on hand that will get an actual count for which you will be charged. These options can be discussed with Linda Davis of Parking. (757- 664-6229)

REHEARSALS: Rehearsal arrangements may be made based on availability.  Please speak with one of our event coordinators for further details.

 
STAFFING:   Numbers and locations will be determined based on the details of the event.

SECURITY:  Numbers and locations will be determined based on the details of the event.

DECORATIONS:  Signs may be displayed only if approved by the Norfolk Department of Cultural Facilities, Arts & Entertainment.  Banners tied to columns, railings, or any part of a building or structure must be pre-approved as well. 

No decorations may be taped to walls or windows. No open flame is permitted inside the facility.  All candles must be enclosed in glass. No Helium balloons permitted. Decorations should be approved prior to event.

SOUND:  Limited sound systems are available in Attucks Theatre.  Rental fees for equipment, such as microphones, will apply.

STAGING:  Risers in varying heights are available for a rental fee.

CONTACT INFORMATION:

The City Of Norfolk

Department of Cultural Facilities, Arts and Entertainment

201 E. Brambleton Avenue

Norfolk, VA 23510

757-664-6464

Event Manager: 
Dirk Himebaugh
757-664-6973

dirk.himebaugh@norfolk.gov

Director: 
John Rhamstine         
757-664-6464
john.rhamstine@norfolk.gov

Insurance Info:

Paragraph 11 in the contract states:

The LESSEE waives any claim against and promises to defend, indemnify, save and hold harmless, the OWNER (City of Norfolk), its officers, employees, agents and representatives from and against any liability or loss, of any nature whatsoever, arising out of or relating to LESSEE’s occupancy of the facilities or operation of the improvements thereon, or any act or omission of LESSEE in connection with the lease of facilities under this Agreement; including without limiting the generality of any of the foregoing, any act or omission of LESSEE, its agents, servants, employees, patrons or invitees.

LESSEE shall, at all times during the term of this Agreement, carry comprehensive public liability insurance with a company authorized to do business in the Commonwealth of Virginia, in the amount of not less than One Million and 00/100 ($1,000,000.00) Dollars for any one occurrence, and property damage insurance in the amount of not less than Five Hundred Thousand and 00/100 ($500,000.00) Dollars, furnishing OWNER written evidence of such insurance by delivering a policy endorsement or certificate of insurance to OWNER, not less than 30 days prior to event, which policy or certificate should clearly state and show that said liability and property damage insurance is primary over any other existing coverage, and that the City of Norfolk, it’s officers, employees, agents and representatives are additional named insureds under said liability and property damage insurance.    Such a policy shall contain a rider requiring thirty (30) days written notice to OWNER prior to cancellation or material alteration of the policy for any reason whatsoever.  In the event written evidence of said insurance is not furnished pursuant to the requirements set forth above, this shall operate as a cancellation by LESEE, and shall be treated as a cancellation as specified in Paragraph 8 of the contract.

What does all this really mean?

The Norfolk City Attorney’s office requires that certain standards are met in regards to proof of insurance. We must obtain proof of your insurance in our office at least 30 days prior to your event.  This certificate of proof should be with an insurance company licensed to do business in the Commonwealth of Virginia.  It needs to show coverage in the amount of not less than One Million and 00/100 ($1,000,000.00) Dollars for any one occurrence, and property damage insurance in the amount of not less than Five Hundred Thousand and 00/100 ($500,000.00) Dollars.  

The most important part is that the certificate needs to have the following information written in this exact language:

The City of Norfolk, its officers, employees, agents and representatives are additional insured under said liability and property damage insurance with respect to (YOUR EVENT NAME HERE).   

If your carrier can’t assist you with insurance needs, we’d like to suggest you contact Mary Kay Whitehead at London & Norfolk Insurance. 

757-623-0003  
marykay@lnorfolk.com   

They specialize in special event coverage.

Please contact Dirk Himebaugh at 757-664-6973 if you have further questions regarding insurance.